রবিবার, জানুয়ারি ২৯, ২০২৩
HomeবাংলাদেশMicrosoft official academic course microsoft project 2013 ebook free download

Microsoft official academic course microsoft project 2013 ebook free download

Looking for:

Microsoft official academic course microsoft project 2013 ebook free download

Click here to Download

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
It will take a week to clean and dry the water damage. Project Don Funk Music Video Problems A student who is interning with your company microsoft official academic course microsoft project 2013 ebook free download some updates to the music video project schedule. When you enter the cost information for downloac, tracking the finances of a project becomes a more manageable task. Click the Task tab. Cross Ref You will learn more about resource consumption rates in Lesson 6. To see the entire field name, expand the row just as you would in Excel. Daily U.
 
 

 

Microsoft official academic course microsoft project 2013 ebook free download. 20 Best Microsoft Word Add Ins for 2022

 
Microsoft Project Microsoft Official Academic Course This Microsoft Project book is the only Microsoft Official Academic. Microsoft Project is a powerful tool for creating and managing projects. large number of Project templates available for free download via the web. Microsoft Project [Microsoft Official Academic Course] on replace.me *FREE* shipping on qualifying offers. Microsoft Project

 
 

Microsoft Project – PDF Drive

 
 

As you are entering this information, keep in mind two important aspects of resources: availability and cost. Cost refers to how much money will be needed to pay for the resources on a project. Although setting up resource information in Microsoft Project may take a little extra time and effort, entering this information will provide you with more control over your project.

You will work with three types of resources in Microsoft Project: work resources, material resources, and cost resources. Work resources are the people and equipment that do work to accomplish the tasks of the project. Work resources use time to accomplish tasks. You will learn about material resources and cost resources later in this lesson. Establishing a Group Resource In the previous exercise, you set up resources that were individuals.

Now, you will set up a single resource that represents multiple people, sometimes called a Generic Resource. Click the blank Resource Name field below the last resource, type Sound Technician and then press Tab. In the Type field, make sure that Work is selected.

Press Tab four times to move to the Max. Units field. You may only see a portion of the field name. To see the entire field name, expand the row just as you would in Excel. Place the cursor on the bottom of the header row in the ID column just above resource 1.

Click and drag the row down. Microsoft Project will warn you if you assign a resource to more tasks than it can accomplish at its maximum units.

Establishing Resources 41 3. In the Max. You can simply click these arrows to scroll to the number you want displayed. Click the Max. This represents that she is only available part time on this project. To change to this format, click File on the ribbon, then Options, and then click the Schedule option.

In the Show assignment units as a box, select Decimal. In this exercise, you established a group resource. The resource named Sound Technician does not represent a single person. It actually represents a group of people called sound technicians. By setting the Max. You might not know specifically who the sound technicians will be at this point, but you can still proceed with more planning. Keep in mind if you use a group resource, a single resource calendar will be assigned to that resource name.

Therefore, it is beneficial to have all of the people represented by the resource name work the same hours. In the Type field, select Work from the drop-down menu. Notice that the Resource Information dialog box contains many of the same fields as the Resource Sheet. Figure Resource Information dialog box with newly added resource Resource name field Resource type field Establishing Resources 43 6. The Resource Information dialog box closes and the resource has been added.

Notice that Microsoft Project has automatically wrapped the text in the Resource Name field. Note that the Max. This indicates that you will have two truck cameras available every workday. Add the following additional equipment resources to the project schedule. You can use the Resource Information dialog box to enter your information, but entering it directly in Resource Sheet view is faster.

Make sure that Work is selected in the Type field for each resource. Figure Resource Sheet showing equipment resources added 9. Equipment resources tend to be more specialized than people resources. Establishing Material Resources Material resources are consumable items used up as the tasks in a project are completed. Unlike work resources including human resources and equipment resources , material resources have no effect on the total amount of work scheduled to be performed on a task.

For your music video project, DVDs are the consumable that interests you most. In this exercise, you practice entering material resources for your project. Type DVD and press Tab. In the Type field, click the arrow and select Material, then press Tab. Notice that some of the fields columns , such as Max. Units, Ovt. Rate and Calendar, are not available when you change to a material type resource. In the Material Label field, type 2-hour disc and press Enter.

This means you will use 2-hour discs as the unit of measure to track consumption during the project. Figure Material resource added to resource sheet Material label field is the unit of measure for the material resource Establishing Resources 45 5.

In this exercise you entered a material resource. Depending on the project management approach of your organization, you may or may not be required to track project material resources. Bear in mind that if the project requires material and these are not entered into the software, the final cost, as calculated by the software, will not be a true reflection of the project estimate. A cost resource enables you to apply a cost to a task by assigning a cost item such as travel to that task.

The cost resource has no relationship to the work assigned to the task, but assigning cost resources gives you more control when applying various types of costs to tasks within your project. Unlike fixed costs, you can apply as many cost resources to a task as necessary. In this exercise, you add cost resources to the resource sheet for your project. Type Travel and then press Tab.

In the Type field, click the arrow and select Cost. The travel resource has now been established as a cost resource. Just as with a material resource, some fields are not available with a cost resource. In the Type field, select Cost and press Enter. Also, unlike work resources, cost resources cannot have a calendar applied to them and therefore do not affect the scheduling of the task.

When you enter the cost information for resources, tracking the finances of a project becomes a more manageable task. Entering Resource Cost Information Knowing resource cost information will help you take full advantage of the cost management features of Microsoft Project. In this exercise, you practice entering cost information for both work and material resources.

In the Resource Sheet, click the Std. Standard Rate field for resource 1, Jamie Reding. Establishing Resources 47 2. In the Std. Rate column for resource 2, Scott Seely, type Rate column. Widen the Std. Rate column by moving the mouse pointer to the vertical divider line between the Std.

Rate column and Ovt. Double-click the divider line. Figure Resource Sheet with the standard rate for first two resources entered. For a material resource, the standard rate is per unit of consumption. For this exercise, that is a 2-hour DVD. Also note that you did not assign a cost to the cost resources; this is done when the cost resources are assigned to a task covered in Lesson 3.

In the real world, it is often difficult to get cost information for people resources because this information is usually considered confidential. As a project manager, it is important that you are aware of the limitations of your project schedule because of the information available to you, and that you communicate these limitations to your project team Establishing Resources 49 and management.

As a project manager, tracking and managing cost information may be a significant part of your project responsibilities. You should define these times prior to assigning them to tasks. Resource working times apply only to people and equipment work resources — not to material resources. Now that you have entered resources and their associated pay rates in your project schedule, you can specify the working and nonworking times for some of these resources.

The resource calendar provides default working times for an entire project. Typically, you will need to make changes to the individual resource calendars to reflect vacation, flex-time work schedules, or conference attendance.

In this exercise, you establish nonworking times for your individual work resources. Click the Project tab, then click Change Working Time. The Change Working Time dialog box appears. In the For Calendar box, select Jamie Reding. Slide the button next to the calendar until the calendar is on January, Select the dates January 28 and In the first Name field under the Exceptions tab, type Vacation Days.

Press Enter. Microsoft Project will not schedule Jamie Reding to work on these two days. Keep in mind that when you make changes to the project calendar, the changes are reflected in all resource calendars which are based on the project calendar.

However, changes you make to the working times of an individual resource are not reflected in the project calendar.

Establishing Specific Work Schedules In addition to specifying exception times for resources, you can also set up a specific work schedule for any given resource. Establishing Resources 51 2. In the For Calendar box, select Scott Seely. Click the Work Weeks tab, and then click the Details button. In the Select day s box, click and drag to select Monday through Thursday. Select the radio button next to Set day s to these specific working times. Press Enter to set your changes. Figure Details dialog box showing modified working times for Scott Seely 9.

In the Select day s box, click Friday. Select the radio button next to Select Set days to nonworking time. Click OK to close the Details dialog box.

Click any Friday in the Change Working Time dialog box. Note that these days are set to nonworking time. Click any one day of the week, Monday — Thursday. Note the working times for these days. Modified working hours for Monday through Friday Fridays are grayed out indicating nonworking time If you need to edit several resource calendars in the same way to handle a flex-time schedule or night shift, for example , you might find it easier to assign a different base calendar to this group of resources.

A base calendar can be used as a task calendar, a project calendar, or resource calendar and specifies default working and nonworking times. In the For Calendar box, select the desired resource and then in the Base Calendar box, select the desired base calendar. For a group of resources that will be using the same calendar, you can change the calendar directly in the Base Calendar column of the Entry table in the Resource Sheet view.

You can customize these or use them as a basis for your own base calendar. You can add this additional information about a resource by attaching a note. Attaching a Note to a Resource In this exercise, you learn how to attach a scheduling note to a resource in Project In the Resource Name column, select the name of the resource 1, Jamie Reding.

On the ribbon, click the Resource tab, then click the Resource Notes button in the Properties command group on the ribbon. The Resource Information dialog box is displayed with the Notes tab visible. In the Notes box, type Jamie on vacation Jan 28 and 29; available for consult at home if necessary and click OK. A note icon appears in the indicator column. Point to the note icon in the Resource sheet. The note appears in a ScreenTip double-click the icon to display the full text of longer notes.

Figure Resource note displayed as a ScreenTip. Which of the following is NOT an example of a work resource? Yan Li b. DVD Disc d. It is helpful to assign a base calendar to a group of resources when they all a. A resource calendar does not apply to a. You can view information for the individual people who will perform the tasks on the project in the a. Calendar view. Gantt Chart view.

Task Usage view. Resource Sheet view. You can provide additional information about how a resource is scheduled by a.

For which resource is the standard rate listed per tracking unit of consumption? If you have four electricians who can each work part-time 4 hours rather than 8 , what value should you assign to Max. If you assign a resource to more tasks than it can accomplish at its maximum units, the resource is a. To add vacation days to the calendar for an individual work resource, which dialog box would you use?

Resource Information b. Resource Notes c. Change Working Time d. It is often difficult to get cost information for people resources because a. Competency Assessment Project Hiring a New Employee In the previous lesson, you entered the tasks of a project schedule for hiring a new employee. Now you need to add some of the people resources that will be responsible for performing those tasks.

Enter the following resource names into the Simple Resource Sheet. Project Office Remodel You are in charge of the remodeling project for the kitchen and lunchroom for your office. Your facilities manager has just provided you with the resource pay rates for this project. You need to enter the pay rates in the project schedule. Select the Resource Sheet view. For the drywall resource, click the Type field drop-down arrow and select Material, then press Tab.

For the nails resource, click the Type field drop-down arrow and select Material, then press Tab. Rate field for resource 1, Toby Nixon. Enter the following standard pay rates for the remaining resources.

Now you need to add a note to one of the resources on the project. Select the name of resource 3, Amy Rusko. On the Resource ribbon, click the Resource Notes button in the Properties command group. Not available for any interviews. Close the Resource Information box. Select the name of resource 4, Jeff Smith. Click the Resource Notes button.

Available for interviews on November Now you need to add several equipment resources to make sure that your schedule flows smoothly. Change the view to Resource Sheet. Add the following equipment resources to the project schedule. Resource Name Max. Mastery Assessment Project Change Work Times for a Resource on Office Remodel You have just been told that one of your resources on your office remodel project is planning to take a week of vacation.

You need to add this information to your project schedule. Open the Change Working Time dialog box. Project Don Funk Music Video Problems A student who is interning with your company made some updates to the music video project schedule. Unfortunately, he is still learning about Microsoft Project and has entered some information incorrectly. You need to correct the problems with the project schedule before distributing it to your team.

Review the Resource Sheet for this project schedule. Based on what you have learned in this lesson about Resource Types, Maximum Units, and Standard Rates, find the resource errors in this project schedule and make corrections to them.

Hint: There are three resource errors in the project schedule. Study the last three resources on the sheet. If dry ice is a work resource and bottled water is a cost resource, make corrections to the information given for these resources estimate the rate if necessary. You first mapped out the initial tasks in the project, then identified the resources needed to complete the tasks in the project. You activate the Assign Resources dialog box via the Assign Resources button located in the Assignments group on the Resource ribbon.

Your Assign Resources dialog box should look similar to Figure or , depending upon whether the Resource List options are collapsed or expanded.

You can collapse the expanded list by clicking the button, now marked with a minus sign, once again. In this lesson you will use the Assign Resources dialog box and other methods to assign resources. You can assign individual resources to a task or multiple resources to a task at one time. Once assigned, you can track the resource working on the task. Microsoft Project also enables you to see whether or not resource assignments affect task duration.

Making Individual Resource Assignments An assignment is the matching of a specific resource to a particular task, to either perform work or as a material or cost. Depending on your perspective, you might call it a resource assignment or you might call it a task assignment.

In the previous lessons, you mapped out tasks and resources for your project schedule. In this exercise, you learn how to assign work resources to the tasks they will perform. Click the Resource tab and then click the Assign Resources button in the Assignments group.

The Assign Resources dialog box appears. If the Assign Resources dialog box is covering the task name column, drag the dialog box into the middle of the screen. To access this dialog box, double click on the task you want to assign resources. In the Task Name column, click the name of task 5, Develop production layouts.

Assigning Multiple Resources Simultaneously You have just assigned one resource to a task. In this exercise, you will practice assigning multiple resources simultaneously to a task. Once the resource has been assigned, it is moved to the top of the list. In the Task Name column, click the name of task 4, Develop scene blocking and schedule.

In the Assign Resources dialog box, scroll down and click the name cell for Scott Seely. Scroll up or down in the list until the name Judy Lew is visible. Hold down Ctrl, then click the name cell for Judy Lew. Release the Ctrl key and then click the Assign button. Check marks appear next to the names of Scott Seely and Judy Lew, indicating you have assigned them both to task 4.

Move the center divider to the right to allow the Resource Names column to be visible. Click once on the Resource Name cell for task 6, Identify and reserve locations. Then click the sub-menu arrow at the right of the cell. In the drop-down list, select the checkboxes for Jeff Pike and Yan Li. Figure Assigning resources using the drop-down list in the Resource Names column Checkmarks indicate the resources assigned to this task 9.

Cross Ref Recall that in Lesson 2 you learned that Max. Units referred to the maximum capacity of a resource to accomplish tasks. You may have noticed that the duration of task number 4 changed from 1 week to 1. Bear in mind that Microsoft Project is using the resource calendars to schedule the tasks. The duration is extended by.

The last 8 hours of his portion of the work will not be completed until the following week. The capacity of a resource to work when you assign that resource to a task is measured in units. Units are recorded in the Max. Units field on the Resource Sheet view.

As you are assigning resources, you need to be careful that you do not over-allocate a resource, by assigning it more work than can be done within the normal work capacity of the resource. This may happen if you assign a resource to a task with more units than the resource has available.

Another possibility is that you assign the resource to multiple tasks with schedules that overlap and with combined units that exceed those of the resource. This means that as you assign resources to a task, the duration remains constant and the work value is calculated. The most obvious effect of this scheduling method is that, as you add or remove resources, the work value changes and therefore the costs change. Adding Work Resources to a Task You have started to define resource assignments for several tasks in your project schedule.

Now you will assign additional resources to those tasks. To view work information in each task, you will use a split view. Pay close attention to the results in relation to task duration and work in the split view.

Click the View tab. In the Split View group on the ribbon, select the Details checkbox. The Task Form view appears in the bottom part of your screen. Click the name of task 3, Review screenplay.

In the Task Form pane at the bottom of your screen, note the Work value of this task — hours. Click the sub-menu arrow at the right of this cell, then select Jeff Pike.

At the top of the Task Form portion of the screen, click the OK button. Microsoft Project assigns Jeff Pike to task 3. Wowk is the total amount of effort expended to complete a task. Microsoft Project calculates work using a work formula: Work 5 Duration 3 Units. While you have the option of entering and displaying work in different units, by default, work is expressed in hours.

Notice that when you added Jeff to task 3, Microsoft Project calculated his work using the formula above. It is important to get into the habit of saving your file frequently so that minimal information is lost should you experience a software or hardware malfunction.

Under the File tab, click Options in the navigation bar, then select Save. In the Save Options dialog box, under Save Projects, select the Auto Save Every check box and then specify the time interval at which you want Microsoft Project to automatically save your file.

You can set your project calendar to reflect the working days and hours of your project, as well as nonworking times such as evenings, weekends, and holidays. Defining Project Calendars In this exercise, you define the calendar for your project and set up two exception days holidays. On the ribbon, in the Properties command group, select the Change Working Time button. The Change Working Time dialog box is displayed. Click the For Calendar drop-down arrow. In the dropdown menu, select Standard, if it is not already selected.

Using the scroll control at the right of the calendar, navigate until the calendar displays January, Click the date box for January Day and press Enter. Single-click the name of the exception you just entered. Then click the Details button. The Details dialog box appears. Under Recurrence Pattern, click Yearly. Click the The: button, and use the arrows next to each selection box to select Third, Monday, and January.

In the Range of Recurrence section, select the option for End after: then type 3, then press Enter. Scroll until calendar in the Change Working Time dialog box displays May, Click once on May 30, In the next blank exception name cell, type Memorial Day and press Enter.

The Details dialog box reappears. Click the The: button, and use the arrows next to each selection box to select Last, Monday, and May. In the Range of Recurrence section, select the option for End after: then type 3. SAVE the project schedule. Exceptions can also be used to indicate additional time away from the project, such as company-wide training days or morale events.

A calendar is a scheduling tool that determines the standard working time and nonworking time such as evening or holidays for the project, resources, and tasks. Calendars are used to determine how tasks and resources assigned to these tasks are scheduled. It can serve as a project calendar or a task calendar. It defines the normal working and nonworking times. A task calendar defines working and nonworking times for a task, regardless of the settings in the project calendar.

Base calendars can be created and assigned to a project, a resource, or a task. Project, resource, and task calendars are used in scheduling tasks. If resources are assigned to tasks, the task is scheduled based upon the resource calendar. Cross Ref You will learn more about base calendars, project calendars, and resource calendars in Lesson 2. In Microsoft Project, the tasks you define contain the details about each activity or event that must occur in order for your project to be completed.

These details include the order and duration of tasks, critical tasks, and resource requirements. Tasks are the most basic building blocks of any project schedule. In this exercise, you will enter a single task in each row of the Entry table. Click the first blank cell directly below the Task Name column heading. Type Review screenplay and press Enter. Enter the following task names below the Review screenplay task name. Press Enter after each task name.

Develop scene blocking and schedule Develop production layouts Identify and reserve locations Book musicians Book dancers Reserve audio recording equipment Reserve video recording equipment 4. As you enter new tasks, you will note that each cell automatically wraps the text.

The Task ID sometimes simply referred to as ID is a unique number that is assigned to each task in the project. However, you can define the duration of days, weeks, and months for your project.

Click the File tab, select Options, then click the Schedule option, and look under Calendar options for this project: See Figure Because different tasks usually take different amounts of time to complete, each task is assigned a separate duration. Do not confuse duration with elapsed time or work effort. By contrast, a task can have four work resources assigned and equate to 24 hours of effort in a single, eight hour work day. This applies to start dates and finish dates as well.

Click the first cell in the Duration column next to the task 1, Review screenplay. The Duration field for task 1 is selected. Type 3w and then press Enter. The value 3 wks appears in the Duration field. Enter the following durations for the remaining tasks. Figure Gantt Chart showing task durations entered.

You may notice that for those tasks where you entered approximate durations, the software did not draw a corresponding Gantt Chart bar. This is the result of Manual Scheduling. Later in this lesson you will change the scheduling mode to Automatic Scheduling. Recall that when you set up your project calendar in the previous exercise, the working times for your project were Monday through Friday from A. No work is scheduled on evenings or weekends because these have been defined as nonworking times.

Although the task durations are supplied for you for the exercises in this book, you and the project team will have to estimate task durations for most real-world projects. Risk is an uncertain event or condition that, if it occurs, will have an impact on your project, either positively or negatively. Inaccurate task duration estimates negative risk decreases the likelihood of completing the project on time, within budget and to specification.

Developing good estimates is worth the time and effort. In the Manual mode which is the default , Project allows the user some flexibility in entering information. However, this mode does not allow the software to schedule tasks in a dynamic manner, meaning it requires more attention to maintain the schedule. Automatic scheduling mode reduces the f lexibility of entering approximate durations and dates. This mode does allow the user to create a dynamic schedule which requires less maintenance.

Switching from Manual to Automatic Scheduling When you entered durations earlier, you noticed how the software dealt with approximate duration information — it did not draw a Gantt bar. In this exercise you will learn how to change the scheduling mode. You can do this for an entire project or you can do it on a task-by-task basis, depending on your needs.

By default, all new tasks are set to manual scheduling. Select the Task Name for task 1, Review screenplay.

Click the Task tab. Then, in the Tasks command group, click the Auto Schedule button. Notice the change in the Gantt Chart bar for task 1. Select the duration cell of task 3, Develop production layouts.

Type 1mo and press Enter. This sets the duration for that task. Single-click task name column heading to select all tasks. On the ribbon, select the Auto Schedule button. Note the duration of task 8 now displays 1 day with a question mark behind it. Select the duration cell of task 8, Reserve audio recording equipment. Key 5d and press Enter.

Click the File tab then select Options. In the Project Options dialog box, in the navigation bar on the left side of the dialog box, click Schedule. Look in the Scheduling options for this project: section. Note that you have only changed the options for this file, not the behavior of the software. Click OK to close the options dialog box. Notice that at the bottom of the screen, on the status bar, that all new tasks are auto scheduled.

In this exercise you changed the scheduling mode for a single task then changed it for all entered tasks. You then changed the scheduling mode for all new tasks to be entered into the file. Creating a Milestone A milestone represents a major event or a significant point in a project. In Microsoft Project, milestones are represented as a task with zero duration.

On the Task ribbon, in the Insert command group, click the Milestone button. Notice that a duration of zero days has already been entered. In the Name cell of the newly created milestone, type Pre-Production complete and press Enter. In the Task Name column, click the name of task 1, Review screenplay.

Microsoft Project inserts and numbers the new milestone as ID 1. Notice that the other tasks after this new task insertion point have been renumbered. Type Pre-Production begins and press Enter. To insert multiple new tasks, select multiple tasks and then press Insert. The same number of new tasks will be inserted as the number you selected. A sample WBS for this project is shown in Figure Create Summary Tasks After you enter tasks in your project, it can be helpful to organize your project by grouping related tasks into phases, or groups of closely related tasks that encompass a major section of your project.

The phases, represented by summary tasks, identify the major phases and sub-phases in your project. A summary task is made up of and summarizes all of the tasks within its hierarchical structure, which could also include other summary tasks, detail tasks, or subtasks that fall below it.

A work breakdown structure WBS is the hierarchical decomposition of the work to complete the project. Figure depicts a box-type, or graphical, WBS for the case study project you are working on in this book.

There are other WBS formats that can be used but these are the two most common. Select tasks 1 through On the Task ribbon, in the Insert command group, click the Summary button. A new summary task row is inserted above the selected tasks, all selected tasks are shifted down and renumbered, and they are all now part of this new summary task. Type the following task names below task 11, Pre-Production complete. Production Post-Production Note that each of these became part of the previous section.

You want each of these to become a summary task. Select tasks 12 and On the ribbon, in the Schedule command group, select the Outdent button. Click the name of task 13, Post-Production, and press Insert twice. Two blank tasks are inserted above the Post-Production task. Type the following task names and durations below task 12, Production.

Task Name Duration Production begins 0d Production complete 0d 8. Type the following tasks names and durations below task 15, Post-Production. Select tasks 13 and On the Task ribbon, in the Schedule group, click the Indent button.

Tasks 13 and 14 are indented and task 12 becomes a summary task. All of the selected tasks will be indented and a new summary task line will appear.

Select tasks 16 and Tasks 16 and 17 are indented and task 15 becomes a summary task. Figure Summary task Gantt bar Gantt Chart showing summary and indented tasks. The appearance of the Production and Post-production summary tasks will change once additional tasks are added in later lessons. You have just organized your tasks into phases.

Working with phases and tasks in Microsoft Project is similar to working with an outline in Microsoft Word. You can create phases by indenting and outdenting tasks, and you can collapse an entire task list into its phase components. This approach works from general to specific. This approach works from specific to general.

In the Auto Scheduling mode, the links create a sequential dependency in which one task depends on the start or completion of another task in order to begin or end. Linking Two Tasks When you created your project, all of the tasks in the project schedule were scheduled to start on the same date — the project start date. You must create a dependency, or link, between tasks to correctly reflect the order in which work must be completed.

In this exercise, you will link two tasks to reflect the actual order in which they will occur. Select tasks 2 and 3. Tasks 2 and 3 are now linked with a finish-to-start relationship. Select the name cells of tasks 3 and 4. Microsoft Project changed the start date of task 4 to the next working day following the completion of task 3. Note that because January 18 was a nonworking day the Martin Luther King holiday you set up , task 3 does not finish until January 25 and task 4 does not start until January If necessary, scroll the Gantt Chart to January 24 so that the link you just created is visible.

When you started the exercise in this section, all of the tasks in the project schedule were scheduled to start on the same date — the project start date. You have just linked two tasks to reflect the actual order in which they will occur.

A link is a logical connection between tasks that controls sequence and defines the relationship between two or more tasks. These two tasks have a finish-to-start relationship. The first task is called the predecessor, a task whose start or end date determines the start or finish of another task or tasks.

Any task can be a predecessor for one or more tasks. The second task is called the successor, a task whose start or finish is driven by another task or tasks. Again, any task can be a successor to one or more predecessor tasks. The second task occurs after the first task. This is called a sequence, or the chronological order in which tasks must occur. Tasks can have only one of four types of task relationships, as shown in Table Do not get task relationships in Microsoft Project confused with task dependencies in project management.

A dependency is a need or a condition that exists between two elements. Knowing the dependency is an important factor in defining the task relationships. The first task MUST be done before the second task, i.

Lags will be discussed in detail in Lesson A music track must be recorded before it can be edited. Start-to-start SS The start date of the predecessor task determines the start date of the successor task. Booking musicians and Booking dancers are related tasks and can occur simultaneously. Finish-to-finish FF The finish date of the predecessor task determines the finish date of the successor task.

Tasks that require the use of specific equipment must end when the equipment rental ends. Start-to-finish SF This relationship type is rarely used. The start date of the predecessor task determines the finish date of the successor task. The time when the production sound studio becomes available determines when rehearsals must end.

The first task does not necessarily have to be done in order to complete the second task, i. It is preferred, but not absolutely necessary. Dependencies of this type can have any one of the relationships. External dependencies are usually outside of the control of the project team. Select the names of tasks 4 through Note the new feature in Project where the row height indicators extend out into the Gantt Chart area. Tasks 4 through 11 are now linked with a finish-to-start relationship.

Select the View tab. In the Zoom group, click the Entire Project button. Click the name of the task that you wish to set as the successor. Then on the Task ribbon, click the Information button, and then click the Predecessors tab. Click the first cell in the Task Name column, and then click the arrow to select the task you wish to set as the predecessor.

Linking Milestones Now that you have linked some of the tasks in the project schedule, you will link milestones across summary tasks. Linking milestones to each other reflects the sequential nature of the overall phases. Select the name of task 11, Pre-Production complete, and, while holding down the Ctrl key, select the name of task 13, Production begins.

This is how you select nonadjacent tasks in a table in Microsoft Project. In the Schedule group click the Link the Selected Tasks button. Tasks 11 and 13 are linked with a finish-to-start relationship.

Select the predecessor cell of task 16, Production complete. Type 14 and press Enter. Tasks 14 and 16 are linked with a finish-to-start relationship. They will move to the right side of the Gantt bar chart once you add and link more subtasks in a future lesson.

Point to the predecessor task until the pointer changes to a four-arrow star. Drag the pointer up or down to the task bar of the successor task. Microsoft Project will link the two tasks. Notice that while you are dragging, the pointer image changes to a chain link. Be aware, however, that this method requires very precise and accurate mouse control and is not recommended.

In this exercise, you linked milestones across summary tasks. When you link milestones, you set up the natural flow of the project — when one phase finishes, the next phase begins.

In this particular project, you have not yet entered all of the subtasks for the Production and PostProduction phases, so the graphical representation of the milestones and links on the Gantt Chart may have looked a bit strange. Once you begin to enter and link these tasks, the project will begin to look more like the Pre-Production section of the Gantt Chart.

Additional task information that is important to the project can be recorded in a note. You can also provide more information about a task by linking it to another file, an intranet page, or an Internet page through a hyperlink. Attaching a note to a task in a project schedule allows you to document important information while keeping your project schedule succinct.

In this exercise, you enter a task note. Select task 7, Book musicians, by clicking on the task number 7. On the Task ribbon, in the Properties group, click the Task Notes icon. The Task Information dialog box appears with the Notes tab displayed. A note icon appears in the Indicators column for task 7. The Indicators column is the first column to the right of the task ID column.

Point to the note icon. The note appears in a ScreenTip. For longer notes, or to see other task information, you can double-click the note icon and the Task Information box will display the full text of the note. The note icon and ScreenTip are shown in Figure As you saw in this exercise, you enter and review task notes on the Notes tab in the Task Information dialog box.

You can enter a wide variety of additional information to help clarify or enhance your project schedule. You can also attach a file, paste text and graphics from other Microsoft programs, insert sound or video files, add photos to link faces with resource names , company logos, PowerPoint slides or presentations, and organizational charts.

Do not worry about filling this field up — it can hold 64, characters. You can view both the project statistics and the Gantt Chart for the entire project.

Click the Project tab, and then click Project Information in the Properties group. The Project Information dialog box appears, as shown in Figure Figure Project Information dialog box Statistics button 2. Click the Statistics button. The Project Statistics dialog box appears and displays information such as the project start and finish dates and duration.

The statistics dialog box is shown in Figure Note that, based on the current information entered, this project is slated for 95 days of duration, starting on January 4 and ending on May 16, Click the Close button to close the Project Statistics dialog box. If you are continuing to the next lesson, keep Project open. If you are not continuing to additional lessons, Close Project.

Manual scheduling is not the default mode and creates a dynamic schedule. When you initially enter tasks into Project, they are linked in a finish-to-start relationship that can be changed later. The task note field can only contain words and not pictures. A milestone can be imposed on the project or developed and used by the project team to track project progress. An estimated duration of 3 weeks for a task would be shown as 3ew.

A task calendar defines working and nonworking times for an individual work resource. A summary task is derived from all of the detail tasks that fall below it. Once you have entered all of the tasks and durations for a project, the project duration does not change. Tasks that are indented below a summary task are called successors. For tasks that are linked in a finish-to-start relationship, the finish date of the predecessor task determines the start date of the successor task.

Click the name of task 14, Production complete. Drag your cursor downward so that 5 rows are highlighted, including the row for task On the ribbon, in the Insert group, click Task. Click the blank Task Name field for task Starting in this field, enter the following tasks and durations: Task Scene 1 setup Scene 1 rehearsal Scene 1 vocal recording Scene 1 video shoot Scene 1 teardown Duration 2d 6h 1d 2d 1d 4.

Project New Employee Orientation Add a note and hyperlink to a project schedule as reminders of information to be given to new employees. Double-click the name of task 9, Take picture for employee ID. In the Task Information dialog box, on the Notes tab, key Remember to use blue backdrop for digital pics.

If you find an error, you can report it to us through our Submit errata page. Sign in. Your cart. Pearson test. This eBook includes the following formats, accessible from your Account page after purchase: EPUB The open industry format known for its reflowable content and usability on supported mobile devices.

Downloads Follow the instructions to download this book’s companion files or practice files. Click the Download button below to start the download. Check out our free guides with tips on how to maximize the potential of apps like Word, PowerPoint, Teams, Excel and more! Lean Six Sigma provides a structured problem-solving methodology that can be used to address any type of problem. Being able to find and fix problems will improve your ability to perform in any position and industry.

Deepen your understanding of popular LSS tools and techniques, and simplify complex LSS concepts with our thorough how-to guides and resources. Lean Six Sigma certification can fast track your career and boost your pay packet. Certified Lean Six Sigma professionals are among the highest paid globally.

Get trained in LSS! From accounting software tips, to taxes and financial modelling techniques, our resource center has free guides to help you gain the finance knowledge you are looking for. Project management jobs are in high demand with not enough skilled applicants to fill them. For qualified candidates, project management roles are available in almost every industry.

Explore our resource center to find templates to help you get the job done, job interview tips, insights to tackle your biggest project management challenges, and so much more. It pays to be certified in project management. We can help you meet that requirement. How successful could you be if you were more productive? Master widely-used productivity tools like Trello, Todoist, and Google Drive to optimize your workflow and spend time doing the work that truly matters.

Start getting things done! Having difficulties adjusting to remote work? Need help with work-life balance? Need tips on how to use tools like Zoom or Slack effectively? Try these resources! Good leaders employ a comprehensive set of hard and soft skills to act as the oil of a well-functioning machine. While some of these traits are expressions of their inherent personality, most are learned and refined over time. Finding yourself in need of simple tools and guidance to navigate through challenging situations as a leader?

Take a look at our resources for management tips and strategies that you can implement right away. Soft skills matter a lot in the workplace. As the workforce grows more dependent on knowledge workers, companies are beginning to see the value in soft skills. We want to help you succeed! Check out our resource center for help with your resume, job interviews, and your career.

Let us help you put yourself ahead of the rest. Learning to code could be your ticket to a lucrative and fulfilling career. High salaries, the flexibility to work from anywhere, and a healthy job outlook are just three benefits you can look forward to in this dynamic industry.

Check out our resource center to find answers to common coding questions, interview tips, and step-by-step guides that will help you in your development career. Check out our resource guides to learn more about the graphic design tools that will help you to achieve your design dreams. Become a data analysis pro with our range of expert-led courses. Whether you are a data analytics novice or a numbers whiz, our on-demand courses will help advance your skills at a pace that suits you.

From Python to Excel, or Power BI, Tableau and beyond, check out these free resources to help take your data analysis skills to the next level. Microsoft Office. Saikat Basu. The number of Microsoft Office users today, estimated to be over 1. Microsoft Word , , or Microsoft can help you design virtually every kind of professional document – from a simple office memo to a Kindle e-book. But sometimes you could use a bit of extra oomph in your Word documents.

Google Chrome has extensions. Microsoft Office has add-ins. Earlier, they were called Office Apps. These are little assistants which help you do a few things that Word cannot do on its own. Want to send a document for an e-signature and track its status? Maybe you are a student who wants to add math equations quickly?

Or, you just want to grab some beautiful stock photos for a document?

আরও খবর

LEAVE A REPLY

Please enter your comment!
Please enter your name here

- Advertisment -spot_img

সাম্প্রতিক খবর

সর্বাধিক পঠিত

- Advertisment - spot_img